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Unitarian Universalist Ministers Association

Pacific Central District Chapter

Register for the 2012 PCD UUMA Spring Retreat

• PCD UUMA Calendar
• PCD UUMA Ministerial Fee Schedule
• PCD UUMA Officers 2011 - 2012
• PCD UUMA Preamble and Statement of Purpose
• PCD UUMA Covenant
• PCD UUMA Bylaws
• PCD/UUMA Executive Committee Position Descriptions

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PCD UUMA Calendar

(Updated: January 5, 2012)

Date:	Function:	Place:	City:
October 4 – 6, 2011	PCD UUMA Fall Retreat	St. Dorothy’s Rest Retreat Center	Camp Meeker, CA
January 24 – 26, 2012	UUMA CENTER Retreat
April 12 -14, 2012	PCD UUMA Spring Retreat	St. Francis Retreat Center
April 27 – 29, 2012	PCD District Assembly	Oakland Airport Hilton Hotel	Oakland, CA
May, 2012	SKSM Graduation	First Unitarian Church of Oakland	Oakland, CA
May 2012	PSR Graduation	PSR	Berkeley, CA
June 20 – 24, 2012	General Assembly		Phoenix, AZ

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PCD UUMA Ministerial Fee Schedule
(as of October 1, 2008)

Non-Member Rites of Passage Memorial fees: $200 for memorial/funeral service; $250 if committal ceremony added.

Wedding fees: $350 for ceremony; $450 if rehearsal added. This does not include mileage expenses or premarital counseling. (PCD is developing a web listing of individual ministers available for various clergy services. We urge UUMA colleagues to list their fees as “PCD-UUMA Guidelines” in lieu of dollar amounts to avoid the look of a bidding war among colleagues.)

Preaching honoraria: ministers in fellowship: $250 for one service, $300 for two; candidates for fellowship: $150 for one service, $200 for two; for either, mileage reimbursed at IRS rate.

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PCD UUMA Officers

2011-2012

President	Meghan Cefalu	minister@uugrassvalley.org
Vice-President for Programming	Chris Bell	minister@uusantarosa.org
Secretary	Sarah K. Moldenhauer-Salazar	uurevsarah@yahoo.com
Treasurer / Membership	Lisa A. Wiggins	lisaawiggins@me.com
Good Offices	Douglas C. Kraft	doug@uuss.org
Good Offices	Daniel Harper	danharper@uucpa.org
Good Offices	Grace Simons	revgrace@hotmail.com
C.E.N.T.E.R. Representative	Elizabeth Banks	revbanks@uudavis.org
C.E.N.T.E.R. Representative	Jeremy D. Nickel	revnickel@gmail.com
Membership	Earl Koteen	rev.earl.w.koteen@gmail.com
Program Chair	Christopher T. Bell	christopherthomasbell@earthlink.net
Registrar	Jeanelyse Doran Adams	jeanelyse.pcd@gmail.com
Technical Administrator	Jeremy Nickel	revnickel@gmail.com

PCD UUMA Preamble and Statement of Purpose

When we gather in chapter meeting we become:

• a forum in which we discuss and act on our professional issues
• a community in which we tell our stories, write our histories, and continue our educations in the arts of ministry
• a crucible in which we teach, learn and practice justice
• a context in which we develop collegial support, connections and friendships
• a haven for worship, rest, and refreshment of our spirits
• a colloquium in which we study theology and ethics
• a confessional in which we can frankly acknowledge our flaws, and receive both understanding and good counsel

(adopted 9/06)

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PCD UUMA Covenant

Covenant:

• To serve Unitarian Universalism
• To hold in common a sense of calling, a respect for our profession, a dedication to service, a love of learning, a pledge to self care and a commitment to collegial community
• To be supported and held accountable by our colleagues, to our UUMA guidelines; and to commit ourselves to living out in our personal and professional lives the standards the guidelines contain
• To make conscientious participation in activities of our chapter---retreats, meetings, ordinations, installations---a high priority
• To hold in confidence all personal and professional matters
• To respect our colleagues and our callings by speaking truthfully, thoughtfully, lovingly and carefully to one another, in a timely manner
• To support and assist one another with generosity of spirit, sharing both our needs and our strengths

(adopted 5/00)

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PCD UUMA By-Laws

Adopted 5 October 2000
by unanimous vote of the Chapter

Membership:

Membership in the Pacific Central District chapter of the Unitarian Universalist Ministers’ Association is open to members of the continental UUMA residing in PCD. PCD/UUMA members are fellowshipped religious leaders who are settled, retired, or in a specialized or community ministry; and those in candidate status with the UUA who have begun or completed an internship. Membership requirements include payment of annual dues and agreement to the covenant and statement of purpose incorporated in these bylaws. Retired clergy who have been UUMA members continue as lifetime members. [Any current, active chapter members who may not meet these conditions at the time of adoption of these bylaws, retain their membership status.]

Termination of Membership:

Membership in PCD/UUMA shall be terminated by request, or by an apparent lack of interest after appropriate personal contact has been made and there is one year of inactivity with the group. The chapter may vote to deny membership to, or to remove from membership, a colleague who has violated our professional code of ethics.

Meetings:

The group shall gather in retreat format at least two times a year. Business meeting will be held at the Fall and Spring Retreats. (10/02)

Dues:

Upon recommendation of the Executive Committee, yearly dues are to be established by an annual vote of the membership at the spring business meeting. They are payable by 1 October of each year. Dues reduction due to financial hardship are at the discretion of the president. (10/02)

Leadership:

At the business meeting at the fall retreat, the membership shall elect a nominating committee of at least 3 people. The nominating committee, guided by the rotation schedule attached to the by-laws, will present a slate of officers and suggestions for other responsibilities to the PCD / UUMA members at the business meeting during the spring retreat.

Voting:

A quorum shall be 1 / 2 the number of dues-paying members of the chapter, in a business meeting called with 30 days’ notice. At the discretion of the executive committee, electronic voting may be used for a straw poll to determine the sense of the chapter.

Roles and Responsibilities:

1. The President shall preside at meetings, establish an agenda, appoint any ad hoc committees, convene the executive committee as needed, represent the group to the UUMA and when possible, at ceremonial functions.
2. The Vice President shall facilitate the planning and coordination of the worship and program components of the retreats and other meetings and shall preside in the absence of the President.
3. Treasurer shall be the chief financial officer of the chapter.
4. The Secretary position will be covered by a recording and corresponding secretary.
5. Good Offices ministers shall serve the members of the chapter as minister, to ministers. There shall be two or more people elected to serve in this capacity at all times. (10/02)
6. Continuing Education (CENTER) Representative shall act as a liaison to the chapter, communicating all relevant information and continuing educational opportunities and is responsible for arranging any continuing educations retreats. (10/02)

Nominating Committee

The Nominating Committee shall be made up of at least three members. Their role is to nominate officers and present the slate to the membership.

Terms:

The officers and the nominating committee shall serve for terms of two years. Two or more good offices persons shall serve for a term of 3 years with staggered terms. (10/02)

Other Positions:

The membership shall join the PCD board and the UUA Department of Ministry in appointing ministerial representatives.

Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order shall govern this chapter in all cases to which they are applicable and in which they are not inconsistent with these By-laws and any special rules of order the chapter may adopt.

Amendments:

These by-laws may be amended by the affirmative vote of two-thirds of the eligible voting members present and voting at any duly called meeting of the chapter, provided that a statement of such proposed amendment or amendments has been included in the call of the meeting.

APPENDIX TO THE BYLAWS

Re:  Creation of Policy

Policies of the chapter may be established by a majority of those voting, in attendance at a meeting. (adopted 5/00)

Re: Membership

Members pledge to respect the variety of ministries in which they serve. Chapter leadership endeavors to structure events to make them accessible from the varying perspectives of cost, geographic location, event design, special need, days of the week, and length of event. Members commit to make participation in chapter activities a high priority in their professional lives.

Guests are welcome at chapter events (other than check-ins) by invitation of, or previous arrangement with, the chapter president.

In the spirit of shared leadership, members agree to be willing to serve in leadership and support positions.

Members agree to hold in confidence within our meeting all personal and professional matters.

Members recognize that they are both supported and bound by the UUMA Guidelines in the practice of their ministries.

Membership in the chapter requires agreement with these policies and participation in our collegial covenant. (adopted 5/00)

Re:  Scholarships for Visiting Transylvanian Scholars

Full scholarship for up to two retreats per year will be offered to the visiting Transylvanian scholar at Starr King School. (adopted 5/00).

Re:  Alcohol

Alcohol at chapter events shall be provided voluntarily by members, along with non-alcoholic beverages. No alcohol shall be served immediately before departure for travel. (adopted August 1998)

Re:  Visiting Ministers

Visiting ministers at Starr King School for the Ministry and Pacific School of Religion who are members of the continental UUMA are invited to become complementary members of the PCD/UUMA for the duration of their tenure at PSR or SKSM. Complementary members participate in the chapter covenant and are invited to register for chapter retreats during their tenure. Complementary members are not eligible to vote on chapter business. (5/02)

Re:  Scholarships

A ten dollar fee will be added to each retreat registration fee to build a stable Scholarship Fund. Before registration forms are mailed, the retreat registrar, treasurer and president will confer to establish the number and amount of available scholarships. The average scholarship range will be between $50 - $75; extraordinary exceptions will be considered. (10/01)

Re: Children at Retreats

Chapter member's infants (children who are not yet walking) are welcome to attend retreats with their parent/s. Scholarship funds are available for registration fees to allow other funds to pay for childcare while on UUMA retreats. An on-site baby monitor allows parents of children to attend from another room in adult-only events. On-site child care providers are hoped for but experience in organizing child care for this retreat proved that it is not a sure-thing. A Childcare Coordinator will be appointed yearly to focus on assisting parents, finding and hiring child care providers if possible and necessary and arranging for the intercom-monitor system. (10/02)

Re: Retreat Registration Refunds:

The chapter shall not grant refunds for any reason if the registration is cancelled after the registration deadline. (5/03)

Re: PCD Staff Presence on Executive Committee:

Members of the PCD staff shall not serve on the Chapter's Executive Committee. (5/03)

Re: PCD Staff Presence at Retreats:

The lay District Executive shall be invited annually to part of the Fall or Spring UUMA retreat at the discretion of the Executive Committee. (5/03)

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PCD/UUMA Executive Committee Position Description

President

• Serve as a member of the PCD/UUMA Executive Committee, attending fall and spring retreats and executive committee meetings and represent the Chapter when possible at collegial and ceremonial events.
• Establish agendas and preside at executive committee meetings and Chapter business meetings.
• Convene Executive Committee as needed.
• Maintain UUMA/PCD administrative calendar.
• Invite Fall and Spring SKSM visiting ministers to join as complementary members.
• Work with SKSM/UUMA liaison and SKSM staff regarding SKSM new student orientation.
• Work with the PSR/UUMA liaison and Chapter to plan UUMA/PSR gathering with new students.
• Work with PSR and SKSM UUMA liaisons to plan and publicize UUMA Guidelines conversation with ministerial candidates in the spring.
• Write letter for Chapter mailings.
• Welcome new colleagues and invite them to join the chapter.
• In consultation with VP for program, invite a member of continental UUMA Exec to attend a chapter retreat annually.

Vice President & Program Chair

• Serve as a member of the PCD/UUMA Executive Committee, attending Fall and Spring retreats and executive committee meetings and represent the Chapter when possible at ceremonial events.
• Assume the duties of the President in the event of his/her absence
• Plan, develop the schedule and facilitate the program for the Fall & Spring retreats, including the recruitment of worship and small group leaders.
• Conduct and administer a process for evaluating those retreats and report those findings to the PCD/UUMA Executive Committee.

Treasurer & Membership

• Serve as a member of the PCD/UUMA Executive Committee, attending fall and spring retreats and executive committee meetings and represent the Chapter when possible at collegial and ceremonial events.
• Keep accurate financial records of the Chapter.
• Prepare financial report for each business meeting.
• Make timely deposits and payments.
• Maintain PCD/UUMA chapter list.
• Produce and distribute a chapter membership list (at least) annually.
• Work with registrars on contracts for chapter retreats and trainings.
• Work with registrars on setting registration fees and with registrars and the chapter president on scholarship grants.
• Make chapter mailing list available to members wishing to use it for announcing ordinations, installations and other special events and to District staff in the preparation of the annual District Directory.

Recording Secretary

• Serve as a member of the PCD/UUMA Executive Committee, attending Fall and Spring retreats and fall and spring executive committee meetings and representing the Executive Committee when possible at collegial and ceremonial events.
• Record minutes for all chapter business meetings and executive committee meetings.
• Distribute minutes to the chapter via email after business meetings and communicate with retreat registrars to confirm that copies of the previous meetings’ minutes are included in the fall and summer mailings.
• Maintain chapter calendar.

Good Offices

The Good Offices persons for the chapter serve as a 'minister to minister,' aiding colleagues who have personal or professional problems and, when appropriate, acting as a mediator or advocate for colleagues who ask for their help. The Good Offices persons also remind colleagues of the meaning of the UUMA Code of Professional Practice and will counsel with those who others say are behaving in ways that are in violation of the Code. In whatever they do the Good Offices persons will bear in mind the well-being of both the colleagues who ask for their help and the ministry itself.

• Serve as a member of the PCD/UUMA Executive Committee, attending fall and spring retreats and executive committee meetings and represent the Chapter when possible at ceremonial and collegial events.
• Participate in Good Offices training.
• Participate in annual Chapter-sponsored UUMA Guidelines conversation with PCD ministerial candidates.

C.E.N.T.E.R. REPRESENTATIVE

• Serve as member of the PCD/UUMA Executive Committee, attending Fall and Spring retreats and Fall and spring executive committee meetings and representing the Chapter when possible at ceremonial events.
• Maintain contact with the continental CENTER committee.
• Solicit interest/commitments from chapter members re: CENTER retreat.
• Solicit presenters
• Book site
• Confer with continental C.E.N.T.E.R. re: available funds.
• Work with PCD/UUMA Treasurer to establish registration fees, contracts, etc.
• Serve as registrar for CENTER retreat.

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